The 2014 Annual General Meeting of the Club was held on Wednesday 12th November 2014 at St Neots Golf Club, with 28 members in attendance. The minutes of the AGM follow:

Minutes of: Annual General Meeting

Held at: St Neots Golf Club, Crosshall Road, St Neots, PE19 7GE

On: 12 November 2014

At: 19:30

1. Welcome

Having established that a quorum was present, the Chairman opened the meeting by thanking those attending and introduced the Agenda, which had been circulated to members in advance.

2. Chairman’s report

The Chairman delivered his report for 2014. A copy of that report is attached to these minutes as Appendix A.

3. Treasurer’s report.

The meeting was advised that further growth in membership for 2014 has maintained the healthy position of the club's finances. The Treasurer's report outlined proposed expenditure for 2015, including the purchase of equipment for racing (new TT signage, a bell, etc.) and significant donations to MAGPAS and East Anglia Air Ambulance, with a smaller donation to MacMillan Cancer Support, funded entirely from the profits of this year's Autumn Breeze sportive.

For further details of the Club's finances and membership profile, please refer to Appendix A.

4. Fees

Membership subscription fees and competition entry fees for 2015 will remain unchanged at the following rates:

• Full Members: £20
• Student members: £10
• Second claim members: £10 (considered on a case by case basis)
• Club Time Trial fees:
  • Members: £2 per event
  • Non-members: £4 per event        

5.   Election of Club Officials for 2015.

The Secretary outlined the election process and having been proposed and seconded by existing members, the individuals below were elected into the following committee positions:

Two additional non-committee positions were directly appointed as they require specific qualifications/skills to be able to serve:

• Webmaster, Alec MacAndrew
• Club Welfare Officer, Ian Gerrard

6. Plans for 2015.

The Chairman outlined the matters set out in of Appendix A and there was some general discussion from the floor. More details on individual items will be communicated in due course.

7. Any other business

• Club runs/group riding

A question was raised in relation to better organisation of Sunday club runs. It was suggest that club runs (and the experiences of new members) could be improved by the re-introduction of ride captains and a combination of induction rides for new members and coaching for new/existing members provided by more experienced club members. A further suggestion was for new members to be 'buddied' with a more experienced club member for a period of time. It was noted that the re-introduction of ride captains and/or a buddy system would require a number of members to step forward as volunteers. The introduction of induction rides would also require members to volunteer.

It was suggested that adult training sessions could be held directly after the fortnightly Go Ride sessions in order to illustrate and develop techniques essential for safe, efficient group riding. Since the AGM, Tim Pennell has also provided guidance in this area before Sunday club runs and will continue to do so for the foreseeable future.

It was also suggested that the Club should be more proactive in seeking feedback from new members, particularly after their first club run, in order to understand the challenges they may be facing.

• Expenditure of club funds

It was suggested that the incoming committee should investigate ways of returning club funds to members by means of subsidies or events that offer a benefit to all members or that raise the club's profile.

8. Meeting Close

There being no other business, the Chairman closed the meeting at 22.15.

Appendix

An appendix to the meeting minutes containing the Chairman's and Treasurer's reports can be found here.